Union Graduate College

Summer Terms 2012

Ph: (518) 631-9830       FAX: (518) 631-9901

REGISTRATION        May 14-25, 2012

Closed July 4^th and September 3^rd, 2012

Visit www.uniongraduatecollege.edu for most course listing and all changes (including classroom)

Complete descriptions of graduate level credit courses and information regarding tuition, fees, refunds, etc., are posted in the Union Graduate College Catalog available online at www.unongraduatecollege.edu.

PRIOR TO REGISTRATION

            (Your study plan/advisement is NOT your registration – you must still register)

·         Study Plan/Advisement Required prior to Registration: 

o   Schools of Management:  You must have a completed study plan with your advisor.  Your study plan secures your seat in a class, but this is NOT your registration.  You must still register.

o   School of Education:  You must have a completed study plan with your advisor/department prior to registration.

o   School of Engineering:  Must contact Dean Kozik for course approval (Engineering and /or MBA Courses require approval) prior to registration.

o   Center for Bioethics and LIM Students: Contact Ann Nolte for course approval prior to registration if your plan has changed since last review.

·         Financial balance cleared:  If you have a financial balance you will have to clear that before registering.  It will stop you from registering.

·         Holds cleared:  Holds such as financial, immunization, undergrad, etc. will block you from on-line registration and hold a paper registration.  You can find these holds on your student portal.

WAYS TO REGISTER

·         ON-LINE  REGISTRATION - Matriculated and Union LIM joint program students

o   Go to MYUGC student portal and follow instructions to reserve your courses.

o   Your “reserved” seat will be forwarded to the Registrar for verification with your study plan/advisors approval (where applicable) and you will receive an email confirmation that it is “successful”.  At that time your course status of “reserved” will change to “registered.” 

o   If there is a problem with your registration request, you will receive an email communication that it was “unsuccessful” and that you need to address the issue with your advisor. Once complete, please send confirmation email to Chian Chang – at changc@uniongraduatecollege.edu .

o   You can print your schedule from the portal, which will include your text book requirements.

·         PAPER  REGISTRATION – Non-matriculated, Non-degree, Conditional Admits, Union undergrads and Probationary admits. 
And those who wish to continue paper registration, please use one of these methods on paper:

o   Register in person at the Graduate Center 80 Nott Terrace (open 8-6:30 Mon-Thurs; Fri  8-4:30 till end of spring term)

o   Mail registration forms to:  Union Graduate College, 80 Nott Terrace,  Schenectady, NY 12308

o   FAX your registration to 518.631.9901

o   Scan/email to both fisherj@uniongraduatecollege.edu  and  sheehanr@uniongraduatecollege.edu 

o   You will receive a confirmation copy in the mail within one week after registration period.

For Union undergrads wishing to take graduate-level courses:

·         Non-degree student are limited to two courses (cumulative) with undergraduate and graduate advisor approval.  Non-degree application and unofficial Union transcript is required.

·         Admitted joint program students may take up to three (cumulative) with undergraduate and graduate advisor approval and must utilize paper registration until complete at Union and are full-time graduate students. Admission decision required prior to 3^rd course.

·         LIM students – may utilize the on-line registration Juniors and Seniors only.

·         Registration forms – special ones are available at either Registrar’s office.

Audit Information

·         Permission of the instructor is required. 

·         Laboratory courses and independent studies may not be audited. 

·         Please note: Courses registered as audit cannot be changed back to credit after the start of classes. 

·         Audit fee is 50% cost of course. Registration is required.

BOOKS and Union BOOKSTORE:

Once you are registered your lists of books should be available on your schedule printed from your portal. 

Union College Bookstore will have all books available. Bookstore hours are from 8:15AM to 4PM Monday through Friday during summer June 11^th till August 31 2012. Special late hours till 6PM on June 11^th and July 23^rd only.

GRADUATION (see website for more information) Saturday June 9^th, 2012 at 10:00AM

OFFICE HOURS – Student Services – 80 NOTT TERRACE

Current through Wednesday, June 6, 2012:                 Monday-Thursday  8-6:30; Fri 8-4:30

Summer hours –June 6, 2912 –Sept 4, 2012:              Monday-Friday 8-4:30

Note: We will be open until 6:00PM on Monday, June 11; Tuesday, June 12; Monday July 23 and Tuesday, July 24, 2012

We are closed on July 4^th and September 3^rd, 2012

Management also no classes on Thursday July 5^th.

TERM DATES:

TUITION / FEES / PAYMENTS

All complete tuition payments are due the first week of the term with the exception of

·         Students who are completely approved for student loans prior to the start of class

·         Bioethics courses that are at the end of the term and those payments are due prior to arrival on campus

*Subject to Board of Trustee’s approval.

Payment can be made:

·         On student portal utilizing PayPal.

·         In person at UGC Student Services @ 80 Nott Terrace

·         Mailed to:  UGC, 80 Nott Terrace, Schenectady, NY  12308

·         Faxed Credit Card information to 518.631.9901 (secured fax machine)

·         Call Student Services at 518.631.9830 if using a credit card

A student will be placed on delinquent status if they maintain an unpaid tuition and fee balance.  Delinquent students will be forwarded to the college’s collection agency and then to the attorney for collection.   Students will receive written notification in advance of any action that occurs.  The student will be responsible for any and all collection costs, attorney fees, accrued interest, etc. resulting from the collection of his/her delinquent tuition and fees.

·         Late Registration Fees - $75.00: After stated registration period closes a late registration fee is automatically applied to your student account.  Students registering for their first course do not pay this fee.

·         Late Tuition Payment - $75.00: - Tuition is due the first week of the term.   If a student pays after this time he will be assessed a non-refundable fee of $75.00.

·         Master Card and Visa - Tuition and fees may be charged on MasterCard and/or Visa accounts.  If utilizing the paper form, the authorization section of the registration form must be completed and signed.

·         Company Billing -Some companies and government agencies pay their employees’ tuition directly to the College.  If your tuition will be paid in this manner and it is not grade dependent for payment to UGC, please supply authorizing forms or letters from your employer prior to the start of classes including the contact person and telephone number at your organization. 

·         Company Reimbursement - Some companies and government agencies pay their employees’ tuition once the grades are received.  If your tuition will be paid in this manner, you will be responsible to pay the tuition in full at the beginning of each term.  If you take subsequent consecutive terms, providing the same number of classes is taken, you tuition payment is due by third week of the term to allow you to receive the previous terms reimbursement.  Please note:  If payment is not received in our office by the fourth week of the current term a late payment fee of $75 will be assessed.

·         Scholarship/Tuition Credit Policy - Students must pay all fees other than course tuition.  This includes the required resource fee.  If using the paper form, please note on your registration form that you will be using a scholarship.

ADD/DROP/WITHDRAWAL

ADD/DROP (first week of summer courses)

Add a course:

·         Students may change sections or courses of equal credit without financial penalty. 

·         All changes require updated study plans with your advisor or department (SOM; SOED; BE)

·         Adding new courses may incur additional tuition liability.

·         Students may add courses the first two weeks of a term, with an advisor’s approval and no additional late fee. 

·         If you are utilizing on-line registration these changes can be made on line during that time period or please stop by Student Service for the required Add/Drop form.

·         If after add/drop period you must do this on paper forms.

Drop a course/Withdrawal:

·         If you are utilizing on-line registration these changes can be made on-line or please stop by the Student Services for the required Add/Drop form.

·         All changes require updated study plans with your advisor or department (SOM; SOED; BE)

·         See Refund Policy.  The drop period is the first two weeks of the term and holds less of a tuition charge.  Students may withdraw from a course up to the end of the sixth week of classes.  See “Schedule of Refunds” for tuition implications.  

·         Withdrawal after the sixth week places an “F” on the student’s transcript.  Any student who stops attending a course without written notification will also receive an “F” and be charged the entire course fee.

·         Please note:  Students will not be permitted to withdraw if there is an outstanding balance on their bill.

REFUND POLICY

Refunds are based on the date of the student’s add/drop, complete termination, or official course withdrawal as noted below, under “Schedule of Refunds”.  Furthermore, refunds are based on the official starting date of the term, not on the student’s actual class attendance.  Refunds will be granted according to the schedule immediately following this section and as noted in the registration publication.

Schedule of Refunds *

·         Requests prior to the start of the term or prior to the second class meeting (after 1st) – refund is 100% of tuition.

·         Requests prior to the third class meeting (after 2nd) – refund is 75% of the tuition.

·         Requests prior to the fourth class meeting (after 3rd) – refund is 50% of the tuition.

·         After these periods there is no refund. 

*This is based on a class meeting one time per week and others will be prorated to weekly, (example – 2 meeting week = 1st week).

Exceptions:

·         Military Service:  Students who withdraw to enter military service prior to the end of the term are eligible for a 100% refund of the tuition and refundable fees for courses not completed.  Documentation of such military services must be provided from the appropriate military official. 

·         College cancellations:  Should the College elect to cancel a course due to enrollment limits, or based on other circumstances, the tuition will be refunded in full.

General Financial Obligations

Diploma and transcripts will be withheld from a student who has not met all financial obligations to the College.  Failure to satisfy all financial obligations will result in the account being sent to an agency for collection; the student will be responsible for all collection costs, attorney fees, accrued interest, etc. resulting from the collection of his/her delinquent tuition and fees.

PROGRAM TERMINATION

Students who drop all registered courses through the last day of the add/drop period will be eligible to receive the appropriate refund percentage as noted in “Schedule of Refunds”.   You are also required to notify the Registrar in writing that you are withdrawing from the program.

FINANCIAL AID

For questions/answers regarding financial aid please call Nikki Gallucci @631-9836 – Director of Financial Aid located in student services, first floor of 80 Nott Terrace.

EXIT INTERVIEW COUNSELING FOR STAFFORD/SLS BORROWERS

ALL students who borrow funds through the Stafford or SLS loan programs are now REQUIRED to attend an "exit interview" with the Financial Aid office if they anticipate withdrawing from their program of study for one or more terms.  This fifteen-minute interview, which is required by the Higher Education Amendment of 1986, is for the purpose of providing the student with information about loan repayment and debt management.  Please contact the Financial Aid office at 631-9836 for more information or to schedule an interview.

WHILE STUDYING AT UNION GRADUATE COLLEGE

COMPUTER ACCOUNTS 

·         Email:

·         When you register for your first course at UGC an email account will be created just before the term begins and information sent to you using the email you applied to the college with.

·         If you wish to continue to use this new email please let Student Service’s office know to change our records in the student information system.  This will be important when utilizing the Student Portal.

ID CARD

·         All students are required to obtain an ID at Student Services at 80 Nott Terrace.

·         There is no fee for the first ID, but if lost, a replacement for an ID card will be $25.  

IMMUNIZATIONS

All students taking more than 1 ½  classes (=6 credit hours) per term, attending New York State colleges and universities, whose birth date is on or after January 1, 1957, are required to show proof of immunity against measles, mumps, rubella, and tuberculosis.  The form is available in the UGC Student Services office.  Once completed it should be returned to that office.  First time students taking more than 1 ½ classes are required (NYS) to submit this within 30 days of the first day of their course work.

Students whose religious beliefs prohibit immunization, or for whom these immunizations would be detrimental to their health, will be required to submit documentation in support of their request for a waiver. For health service information please contact the main office in Lamont for a listing.

Bioethics students do not need immunization forms as their course work is on-line.

PARKING

·         If you will park on Union undergrad campus (majority of classes are held there), you must purchase a parking decal for $15 with Campus Safety office located at College Park Hall on Nott Street.

·         Maps showing locations of campus buildings and parking areas are available at the Union undergrad Campus Safety office.

BUILDING CODE KEY

GCTR - Graduate Center

HUMN – Humanity Building

LIPM-Lippman Social Science Building

NWSE – Northwest wing of Science & Engineering

OLIN – Olin Center

ACMS – Albany Medical College